How to manage members and spaces

This guideline will help you to manage organisation, spaces, and members. The guideline is specifically targeted to Organisation Admins and Space Managers.

Manage organisation

Update and manage your organisation information, including:

• Logo, name and address

• Tags and suggestions for recommending contextual tags for AI systems in the space

• Security definitions for managing rights to add invites

• Managing subscription

Create space

This guideline will help you to create a new space. The purpose of a space is to manage unit specific AI systems, avoid AI inventory cluttering and to provide restricted access to a specific area. One important thing to know is that all members have access to the “General Space”, and this default setting cannot be changed. Also, the “General Space” cannot be deleted.

1. Add name and description and select thumbnail

Space name and description will help members to identify and find the correct space in case they are members of multiple spaces.

2. Add space managers

Space managers have the rights to manage AI systems and space members. They are typically responsible for the use of AI in a particular business function and coordinating the AI Governance work in that area.

3. Add region and function

This will help your space members populate system context information based on space recommendations.

4. Add systems to the space

Once a new space has been created, members and space managers can start adding new systems to the space. The systems will be only visible to the members of that space.

Manage space members

1. Manage member invites

The members can be invited to the space by using the Members screen and the button Invite members. The members who have been invited to the platform can be managed in Pending invites tab. By selecting an invited member, the space manager can resend or delete an invite.

2. Manage existing space members

Existing space members, their access rights and permissions can be managed in the same Members screen. Members can also be deleted in this view.